Controlling Price and Item Updates from Purchase Documents

When you create a Purchase Order directly from a Jobsheet or a Sales Order, Garage Hive links the documents. You can control whether subsequent modifications made to that linked Purchase Order automatically update the originating documents and your master item records from the Purchases & Payables Setup page.
1. Update Unit Price in Item Card from Purch. Doc.
This controls whether changing the unit price on the linked purchase document updates the master item record.
  • Yes: The system automatically overwrites the existing unit price on the main Item Card to reflect the new value from the purchase document.
  • No: The unit price on the Item Card remains unchanged.
  • Ask: The system prompts you to confirm whether you want to update the Item Card's unit price.
2. Update Vendor No. in Item Card from Purch. Doc.
This determines if purchasing the item from a different supplier on the linked document changes the item's preferred vendor.
  • Yes: The system automatically updates the Item Card, making the new vendor the default supplier for that item.
  • No: The default Vendor Number on the Item Card remains unchanged.
  • Ask: The system prompts you to confirm if you want to set the new vendor as the default on the Item Card.
3. Update Item Unit Price in Jobsheet from Purch. Doc.
This specifies whether price changes made on the linked purchase document flow back to the customer-facing document.
  • Yes: The system automatically updates the unit price on the originating Jobsheet to reflect the most recent purchase cost.
  • No: The price on the Jobsheet remains exactly as it was before the purchase document was modified.
  • Ask: The system prompts you to confirm if the price change should be applied back to the originating Jobsheet.
4. Update Item Quantity in Jobsheet and Sales Order from Purch. Doc.
This dictates whether quantity adjustments on the linked purchase document automatically adjust the quantities on the originating sales documents.
  • Yes: The system automatically updates the required quantity on the originating Jobsheet or Sales Order to match the new quantity on the purchase document.
  • No: The quantity on the Jobsheet or Sales Order remains unaffected by changes made on the purchase document.
  • Ask: The system prompts you to confirm whether the quantity adjustment should also be applied to the originating Jobsheet or Sales Order.


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