Vehicle Card Details

A vehicle card is used to store and organise information about a specific vehicle. The information on the card is typically composed of a combination of data obtained through a VRM (Vehicle Registration Mark) lookup, as well as manual input. This information is organized into several sub-headings to make it easy to find and reference.
The vehicle card is typically only created within the context of a Jobsheet or booking, and is not typically created outside of this context. You can open a vehicle card by selecting Vehicles from the home screen and then selecting the vehicle card to open from the vehicle list.

Vehicle Card Sections

The Vehicle Card is divided in the following sections:

1. General

Basic vehicle information. The VRM lookup is used to generate this.

2. Planning & Reminders

    The dates for vehicle planning and reminders can be manually updated, or a default period can be set to update them automatically. Learn more about customising vehicle planning and reminders dates  here .
    You can also personalise and add Vehicle Reminder Dates such as Haldex Service, Intake System Service, and Wheel Alignment. Select the Settings icon in the top-right corner, then Personlise, and then +Field to add a field to the vehicle card.

3. Engine

This section combines information generated by VRM, such as Engine No. and Capacity, and manual updates, such as Engine Oil Capacity and Engine Oil Specification A technician can also access and update this section if they are a Device User.

4. Transmission

This section is updated using VRM lookup.

5. EV Components

This section is available for electric vehicles and is updated using the VRM lookup.

6. Body & Features

This section can be manually updated with information such as radio/immobiliser/key codes.

7. Tyre, Wheels & Brakes

This section should be manually updated. You can specify the location of the locking wheel nut, as well as the manufacturer’s minimum thickness requirement for brakes. A technician can also access and update this section if they are a Device User.

8. Performance & Economy

This section shows the parameters used to measure the performance and economy of the vehicle.

9. Classification

This section is linked to the Autodata Repair times; if this section is not filled out, you will need to update the VRM details for access Repair times.

10. Contacts

This section shows the current owner of the vehicle.

Available Actions in the Vehicle Card

The following actions are available for use on the menu bar of the vehicle card:

1. Lookup

  • Timing Belt Interval - View the timing belt intervals according to the manufacturer’s specification, and adding a timing belt due date.
  • Update Vehicle Data by VIN - This is useful if a vehicle has a plate change, the information can be updated via VIN.
  • Lubricants - View a list of lubricants (other than engine oil) for the vehicle, with the type and capacity of oil indicated.
  • TPMS - View the vehicle’s technical specifications for tyre pressure monitoring system on the Autodata Workshop Application.
  • Update Vehicle Data by VRM - Update all vehicle information.
  • Oil (Autodata) -View engine oil data for the vehicle.
  • Autodata Workshop Application - View the vehicle’s technical specification on the Autodata Workshop Application.
  • Service Indicator - View the vehicle’s technical specifications for service indicator on the Autodata Workshop Application.

2. History

  • MOT History - View all MOT history of the vehicle which is taken from the DVSA website and includes all previous MOT failures and advisories.
  • Vehicle History - View all Service history of the vehicle.
  • Posted MOT History - View all MOT history of the vehicle.
  • Posted Jobsheets - View all posted jobsheets for this vehicle.
  • Posted Invoices - View all posted invoices for this vehicle including costs.
  • Posted Credit Memos - View any posted credits for this vehicle.
  • Posted Return Jobsheets - View any posted credits for this vehicle.

3. Related

  • EV Components - View EV components for the vehicle.
  • Customer Card - View the Customer information.
  • Process Checklist - View any completed checklists for this vehicle.
  • Estimates - View any estimates made for this vehicle.
  • Vehicle Inspection Estimates - View any Vehicle Inspection Estimates linked to this vehicle.
  • Jobsheets - View any Jobsheets linked to this vehicle.
  • Return Jobsheets - View any credits for this vehicle.

Adding a Default Location Code to Vehicle Card

When you set the default location code for a vehicle card, it allows for location-specific reminders to be sent. This means that every vehicle that is added to a Jobsheet, Estimate, or Vehicle Inspection Estimate will be assigned a vehicle location code. To enable this feature, follow the steps below:
    In the top-right corner, choose the search icon, enter Service Mgt. Setup GH and select the related link.
    In the General FastTab, scroll down to the Assign Vehicle Location Code field and enable the slider.
    Once the slider is enabled, the system will update all your vehicle cards to reflect the location code from the last service document. This might take time, so doing it outside working hours is recommended. You have the option to proceed with the update by selecting Yes, or simply enable the slider without updating by choosing No.


Globe with Meridians English (UK, IE, IM and IZ). To find documentation in other regions where Garage Hive operates, click  here.