How to Integrate Garage Hive With Sage 50 Cloud Accounts

Garage Hive has enabled the seamless integration of the Sage 50 Accounts accounting system, allowing you to continue performing your accounting procedures with efficiency and accuracy.

Initial Setup

To integrate Sage 50 Cloud Accounts with Garage Hive:
    In the top-right corner, choose the search icon, enter Accountancy Integration Setup, and select the related link.
    In the General FastTab, select Sage 50 Cloud Accounts as your accounting system in the Accountancy System field.
    Select Posting Date in both the Export Customer Ledger by and Export Vendor Ledger by fields.
    Enter the Default Export Date From, which specifies the starting date for the export. This is optional, and we recommend filling in the go-live date.
    Turn on the Integration Enabled slider.
    From the menu bar, select Init. Customers and Init. Vendors, then click Yes in the pop-up windows. This generates an External System No. for all Customer and Vendor cards in Garage Hive. Exit the page.
    When you open any Customer or Vendor card, you will see the External System No. as shown below.
  • Customer Card:
  • Vendor Card:

Integrate Chart of Accounts

To integrate the Chart of Accounts to Sage 50 Cloud Accounts accounting system:
    In the top-right corner, choose the search icon, enter Chart of Accounts and select the related link.
    In the Chart of Accounts page, select Edit List from the menu bar.
    In the External System No. column, enter the account number for the accounts you want to integrate with Sage 50 Cloud Accounts. In this case, we’ll integrate all of the 4000s accounts.
Note: Typically, only the 4000s and 5000s accounts are needed.

Integrate Payment Methods

To add the External System No. to the Payments Methods:
    In the top-right corner, choose the search icon, enter Payment Methods and select the related link.
    In the External System No. column, click on the three dots to select the corresponding code for the Payment Methods that you use in your external system.

Integrate VAT Posting

To integrate the VAT posting in your system:
    In the top-right corner, choose the search icon, enter VAT Posting Setup and select the related link.
    In the External VAT Identifier Code column, click on the three dots to select the corresponding code for the VAT Posting that you use in your external system.

How to run the export

    In the top right corner, choose the search icon, enter Export to Accountancy System, and select the related link.
    Select the following options:
  • Export Customer Invoices/Credit Memos - This will export all Customer invoices/credit memos for the given date range.
  • Export Customer Payments/Refunds - This will export Invoice payments/refunds as well as payments to accounts within the specified date range.
  • Export Vendor Invoices/Credit Memos - This will export all posted purchase orders/purchase invoices as well as posted purchase return orders/purchase credit memos within the given date range.
  • Date To - Choose the end date of the report.
  • Advanced Options - if this slider is selected, more options are available:
  • Export Type - All or New. Select New. Selecting New will exclude any previously exported documents. When using New, a transaction that has already been exported, will not be exported again.
  • Date From and Date To - Choose your date range of the report.
  • Under Catalogues:
  • Export All Customers - This will generate an export of all customers in the system.
  • Export All Vendors - This will generate an export of all vendors in the system.
    Click OK, to start exporting the data.


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