Managing User Data Permissions

Managing User Data Permissions

In the Garage Hive system, Data Permissions control what specific data actions each user can perform. Only the System Administrator can manage data permissions for users. This page covers how to enable or disable individual data permissions from the User Management page.

Enabling Data Permissions for a User

To manage Data Permissions for a user:
    In the top-right corner, choose the search icon, enter User Management, and choose the related link.
    Select the user for which you want to enable data permissions and scroll down to the Data Permissions FastTab in the user card.
    You can enable the following Data Permissions for a user:

Change Accountancy Setup

If a user's Change Accountancy Setup slider is enabled, they can change:
  • General Ledger Setup
  • General Posting Setup
  • VAT Posting Setup
  • Inventory Posting Setup
  • Gen. Business Posting Group
  • Gen. Product Posting Group
  • VAT Business Posting Group
  • VAT Product Posting Group
  • Customer Posting Group
  • Vendor Posting Group
  • Inventory Posting Group

Change Customer Credit Limit

When enabled, the user can change the Credit Limit field in the Customer Card, which is under the General FastTab.

Change Customer Blocked

When this is enabled, the user can block or unblock the Customer Card in the General FastTab of the Customer Card.

Change Customer Payment Terms

When enabled, the user can add or remove the Customer Payment Terms from the Customer Card under the Payments FastTab or the Jobsheet under the Invoicing FastTab.
or

Post Item Journals

When enabled, the user can post item journals and use the Adjust Inventory action on Item Cards. This permission controls the following:
  • Item Journals — used to adjust the available quantity of an item in the system.
  • Physical Inventory Journals — used after a physical stock take to adjust the item quantities in the system to match the physically available inventory.
  • Item Reclassification Journals — used to change Location Code, or Branch Code for item quantities in the system.
  • Item Revaluation Journals — used to adjust the value of items in the inventory without affecting their quantity.
  • Adjust Inventory (Item Cards) — the Adjust Inventory action available on Item Cards allows users to quickly change stock quantities per location directly from an item.


🌐 English (UK, IE, IM and IZ). To find documentation in other regions where Garage Hive operates, click  here.