Stapleton Integration
Stapleton's Integration makes it easy for Garage Hive users to find and order tyres for vehicles from the Stapleton's tyre catalogue and stock directly from within Garage Hive. This helps in making the process of Quoting, Sourcing, and Ordering tyres highly efficient.
System Setup for Stapleton's Integration
Customer Price File/Web Services Application and the Non-Disclosure Agreement (NDA)
Before activating the integration, you must complete and submit two key documents. This is a requirement to gain access to confidential price lists and web services from Stapleton’s (Tyre Services) Limited (STS).
- Customer Price File/Web Services Application Form: This form is to be completed by your Stapleton's Business Development Manager and then signed by you. Download the document here:
PDF document 417KB
- Customer Price File/Web Services Non-Disclosure Agreement (NDA): This is a legal agreement that requires your signature to protect the confidentiality of the information provided by STS. Download the document here:
Customer Price File NDA.docx
19KB, Uploaded last month
You must return both the signed application form and the signed NDA together. Please send them to:
FAO Michelle MitchellFourth AvenueLetchworthSG6 2TT
Get Your Security Token from Stapleton's
Before you can set up anything in Garage Hive, you need a unique security key from your Stapleton's account.
Log in to your account on the Stapleton's website.
Navigate to the Account Settings dropdown menu and select Web Services.
In the Production section, find and copy the account security token. You will paste this into Garage Hive in the next step.
Setup the Integration in Garage Hive
Now you will use the security token to activate the integration in Garage Hive.
Log in to Garage Hive. In the top-right corner, choose the Search icon, enter Stapleton Integrations, and select the related link.
On the Stapleton Integrations page, select + New to open a new integration setup card.
Fill in the following details on the card:
- Location Code: Choose the specific garage location for this integration.
- Security Token: Paste the token you copied from the Stapleton's website.
- Address ID: Select your address from the list. The Default STS Site will automatically populate after you do this.
- Placeholder Item No.: Select the default item number that will be used for tyres added to documents.
- Default Vendor No.: Choose the vendor account that should be used when ordering tyres from Stapleton's.
Adjust the following settings as needed:
- Allow Part Shipment: Enable this if you want to accept partial deliveries. For example, if you order four tyres but only two are in stock, this setting allows the two available tyres to be delivered. If disabled, you can only order the full quantity.
- Allow STS Site Override: Enable this to allow your garage to order tyres from any Stapleton's branch, not just your designated local one.
Select the Enabled slider to activate the Stapleton integration.
Stapleton's Tyre Lookup from a Document
The Stapleton's integration is available in VI Estimates, Estimates, Jobsheets, and Purchase Orders. To add tyres to a document from the Stapleton's catalogue:
You will first need the tyre size you want to search for (e.g., 2055517). Open the document where you want to add items, select Parts from the menu bar, and then select Tyre Catalogue.
Other Access Points: The tyre catalogue can also be accessed from:
- Group Items: From the Group Items sub-page menu bar, select Parts followed by Tyre Catalogue.
- Lines: From the Lines sub-page menu bar, select Line followed by Tyre Lookup. Ensure an Item line is selected.
This opens the Tyre Catalogue Lookup Criteria pop-up. Enter the tyre size in the Search Text field and the desired number of tyres in the Quantity field. Click OK.
The system will display a list of available tyres from both your Local Inventory and Stapleton's inventory.
Key columns to note:
- Delivery By: The latest date and time the tyres can be delivered.
- Order By: The cut-off time to place the order to meet the specified delivery time.
- Available Quantity: The number of units currently in stock with the supplier.
This list provides detailed specifications for each tyre and can be refined using the filters at the top.
Select the tyres you wish to add to the document and click OK. The items will be added to the document lines, automatically populated with the Stapleton's Vendor No. and Vendor Item No..
To generate a purchase order for these tyres, select Parts, then Create Purchase Orders in the menu bar.
A prompt will appear with two options:
- Clicking Yes: Places an online order directly with your Stapleton's branch.
- Clicking No: Simply creates the purchase order document within Garage Hive but does not send the order to Stapleton's.
Ordering Parts from the Purchase Order
To order tyres directly from a Purchase Order using the Stapleton's integration:
Open the Purchase Order you have created. You can add more tyres by selecting Home from the menu bar, followed by Stapleton's Lookup Items.
Enter the tyre size in the Search Text and the Quantity, then click OK.
Note that this list only shows stock from the Stapleton's catalogue, not your local inventory.
Select the required tyres and click OK to add them to the purchase order lines.
To place the final order, select Home, followed by Stapleton's Order Items in the menu bar.
This will open the Stapleton's Availability page, confirming delivery times, availability, and pricing. Click OK to submit the order to Stapleton's.
Once ordered, the Time Ordered field will be populated on the item line, confirming the order has been placed.
After receiving the items, you can convert the Placeholder Item No. to the Vendor Item Nos., which also updates the items on the original Jobsheet, learn more.
English (UK, IE, IM and IZ). To find documentation in other regions where Garage Hive operates, click here.
English (UK, IE, IM and IZ). To find documentation in other regions where Garage Hive operates, click here.